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Checklist for University Disability Information
Your university should have a policy with respect to people
with disabilities and information for people with disabilities. Both should
be easy to find, informative and accessible.
The policy document states
- the rights of people with disabilities. Alternatively, you refer to a diversity
policy that specifically includes people with disabilities.
the university's goals and rationale for a disability policy.
pertinent legislation, if there is any in your country.
the efforts that the University
will make to remove or compensate barriers are clearly stated.
- the details of how the policy is enforced.
Information for students with disabilities
Information for students with disabilities shall either include answers to the following
questions, or tell people how to get the answers.
- Is the university accessible to people with various physical or sensory impairments?
- What services and support are available for students with disabilities?
- How to get these services and support?
- Who pays for these services?
- Are there non-academic requirements for particular courses of
study that restrict the eligibility of students with specific disabilities?
Can prospective students easily and quickly get information and advice
from specialized staff?
- Examples of adaptations and accommodations already implemented.
- Answers to frequently asked questions, for example, about the
level of the organization's ambition in including persons with disabilities,
the organization's experience in accommodating people with different
disabilities or where to get more information.
Presentation of information
First the information must exist, second, people must be able
to find it and, third, it has to be accessible. The technical
aspects of web accessibility are well covered by www.w3.org/WAI .
- Information for students with disabilities is well
easy to find.
- Information for students with disabilities is reviewed every
year and the people responsible, along with the last update, shown on
If half of your campus is not accessible for wheelchairs
or a particular course of study cannot be made accessible for students
with a specific disability then this should be stated in your prospectus and on your website, however, you should also indicate the extent to which this can be remedied - for example, through adjustments to buildings - and provide a timetable for any planned adjustments. If
a course of study has physical or psychological prerequisites in addition
to academic prerequisites then these should be explained in the course
Easy to find:
- Not more than three mouse clicks from the home page.
- Linked to from the admissions home page.
- Top of the result list for a search for "Office for Students
with Disabilities" using your site search.
- In the top three of the result list on for a search for "Office
for Students with Disabilities" plus the name of your University using
- "Information for Students with Disabilities"
- "Office for Students with Disabilities at The Open
- "Information for disabled students"
Not well named:
- "Equity and Diversity Unit"
- "Special Needs Office"
- "ADA Services"
- "AccessAbility Homepage"
Anything that does not contain the term "disabilities" is
not well named ("disabled" is not as good a word to use). Don't label your
information with terms that you would not expect a person to search for on
Google or terms that may not catch the eye when scanning a list of links.
Do not invent your own better, nicer, more positive label
for disabilities and then use it to hide your information for students
Examples of disability policy web pages
The following disability policy statements are provided as illustrations without judgment:
More information about disability policy and practice
A good place to look and ask for advice about policy and practice is the Disabled Student Services in Higher Education mailing list.
DIVERSE - the UK veterinary medicine disability project has published a thorough and useful document "Time To Take Stock" described as "An Exercise to Match the
New Veterinary Graduates by
The Royal College of Veterinary Surgeons
for Disabled People".
Questions for universities regarding the conditions
for students and staff with disabilities
The following questions are intended as an aid in assessing a university's
ability to accommodate students and employees with disabilities.
these questions will be helpful information for prospective students and
employees as well for your own periodic internal monitoring purposes.
- Does the university have a disability policy and an action plan, as integral
part of its general plan for new construction, renovation and maintenance
of the university's premises as well as for its operations and activities,
to safeguard equal access for students, employees and visiting members of
the general public with disabilities?
- Does the university have a budget for the action plan, a coordinating office
and/or designated officers in charge of its implementation throughout the
- Does the university have a budget for making additional adaptations, over
and above the general measures, for individual students and employees with
Are there state subsidies available for this purpose? Would foreign students
have to contribute towards these costs?
- Is the university's website fully accessible to people with different disabilities?
- Is printed material available in alternative formats?
- Are there any way-finding aids (e.g. tactile markers, etc.) on the university's
- Do the lighting conditions in the various parts of the premises take into
account the needs of persons with sight-impairments?
- Do the acoustic conditions in the various parts of the premises take into
account the needs of persons with hearing-impairments?
- Are there optical
solutions for acoustic signals, e.g. emergency sirens?
- Are qualified sign language interpreters for deaf students available or
can they be recruited? Also for foreign students who might need these services?
Can students with learning disabilities request that curricula and teaching
be adapted to their needs?
- Is the air quality in the various parts of the premises suitable for persons
with allergies, asthma and substance sensitivities?
- Is the university's physical environment suitable for persons with physical
disabilities such as wheelchair users regarding parking, outdoor pathways,
moving between different floors, auditoriums, hallways, lab rooms, cafeterias,
- Do geographical distances between parts of the university require transportation
for persons with ambulatory limitations and how is this need solved?
- What are the possibilities for students with disabilities to obtain suitable
For a more exhaustive and detailed self-assessment tool please see: "A
Manual on Including People with Disabilities in International Development
See also "Practice
of Yes: Working with Overseas Partners to Include Students with Disabilities",
National Clearinghouse on Disability and Exchange,
Created: February 2005, Adolf Ratzka
Updated 7 June 2007